Deposits: We will require a deposit for every trip booked with us . We work closely with top people in their field and we would not wish you to miss out on getting the best in terms of accommodation, transport and itinerary arranged with our long- term business associate agent who has lived and experienced Tanzania for over twenty years. These places require an upfront payment.
A deposit of 25% will be required upon booking and the balance will be required three months ahead of travel or if booking within this period then the full payment would be required to secure a place.
We have a Cancellation fee that is comprehensive according to the accommodation booked so we have simplified this by agreeing to the following terms:
90 – 60 days 50% Cancellation fee
Under 60 days 100% Cancellation fee
We do not book air fares but can give advice about which airline to book.
In case of third party increases we will pass this on to the client, for example park fees, crater fuel fees, and Government taxes which are all beyond our control.
We will do our best to accommodate alterations to travel and always aim to provide the best prices with our best hosts and programme.
Artists on Safari are not responsible for any airline schedule or airfare changes, cancellations, overbooking or damage or loss of baggage and property to the extent that such items are beyond its control. Any and all claims for any loss or injury suffered on any airline must be made directly with the airline involved and not Artists on Safari. Air schedule changes may necessitate additional nights being added to your tour. Provided these schedule changes are beyond the control of Artists on Safari, any resulting additional costs must be borne by the guest. Artists on Safari cannot be held liable for any delays or additional costs incurred as a result of airlines not running to schedule.
Artists on Safari shall not be held responsible for occurrences that are beyond its control, such as strikes, wars, acts of God, acts of Nature, acts of government or any other cause whatsoever, beyond its control, that may make operation of the tour impossible, illegal or inadvisable. All tour payments received will be promptly refunded, and this refund will be the limit of Artists on Safari’s liability. Artists on Safari is not responsible for any expenses incurred by tour members in preparing for the tour, including non refundable or penalty-carrying airline tickets, special clothing, visa or passport fees, or other tour-related expenses.
ITINERARY CHANGES: Although every effort is made to adhere to schedules, it should be noted that the tour operators in Africa may be obliged to occasionally change routes and camps on safaris as dictated by changing conditions. Seasonal rainfall, bush fires or other natural occurrences may bring about such conditions. Artists on Safari shall not be held responsible for such itinerary changes as discussed above and shall not be held liable for any refund, provided such changes are beyond the control of Artists on Safari.
SPECIFIC ACCOMMODATION: In the event that specified accommodation becomes unavailable we will arrange alternatives of equal or superior quality. While we will do our best to ensure that all reserved accommodation is available as planned, Artists on Safari shall not be held responsible for a refund whole or part, If any accommodation or excursion is unavailable then we will endeavour to provide the best alternative of the same quality or better.
If any guest is unable to use any service provided and booked in the itinerary, then there are no refunds due.
WILD ANIMALS: Please be aware that our safaris may take you within close proximity to wild animals. Artists on Safari cannot be held responsible for any injury or incident on the safari. Please note that the majority of the safari camps are not fenced and that wildlife do move freely in and around the camps. Always follow the safety instructions from the camp’s staff with regards to moving to and from your tent and while on game activities throughout your safari. It is common practice for these type of camps and lodges to have guards on duty throughout the night.
GAME VIEWING: While guides and operators do their best to ensure excellent game viewing, no guarantees are given for sightings of specific species of wildlife or for what may be considered “good or poor game viewing”, as the animals inhabiting the areas you will visit are wild and therefore behave as such. Artists on Safari cannot be held responsible in any way for the presence or lack thereof of wildlife numbers, nor for the quality of game viewing on your safari.
PASSPORTS & VISAS: The onus is upon the guest to ensure that passports and visas are valid for the countries they plan to visit. Artists on Safari cannot be held liable for any visas and/or passports, which are invalid or not held by the guests, nor for the cost of any passports or visas. Please check the appropriate websites for up-to-date passport requirements for the countries you are visiting.
NOT INCLUDED: Flights, Airport Taxes, Travel Insurance, art materials. Insurance to cover for cancellation and curtailment, medical, baggage, money, and emergency evacuation; beverages; personal laundry at camps; gratuities to guides, and to camp staff; any excursion not related to the booked safari; meals in towns where free time is built in. Telephone calls/ Fax/Skype. Items of a personal nature.
GUEST REPRESENTATION AND CONSENT: The person making any booking with Artists on Safari warrants that he or she has authority to enter into a contract. Failure of any payment, the person making the booking shall by his/her signature thereof assume personal liability for the total price of all bookings made by him/her.
The payment of the deposit or any other partial payment for a reservation on a tour constitutes consent by all guests covered by that payment to all provisions of the Terms and Conditions contained herein whether the guest has signed the booking form or not. The terms, under which you agree to take these art holidays, cannot be changed or amended except in writing signed by an authorized representative of Artists on Safari.
AGE LIMITS: Our Art Safaris in Africa are for people aged 16 and over. Please consult with us for the specific age policies at the camps on your itinerary. If anyone misrepresents their age, our operators reserve the right to terminate the tour without refund. Artists on Safari cannot be held responsible for any refund in this situation.